Hot Work Coordinator

in San Diego, CA

Hot Work Coordinator Job

Job Description Job Attributes+

  • Job ID

    104811BR

  • Job Location

    San Diego, CA 92170-3308, US

  • Job Category

    Manufacturing & Maintenance

  • Job Type

    Full-Time

  • Clearance Level

    None

  • Career Level

    Experienced

  • Travel

    0%

Job Description

What’s it like working for an innovative company that takes on some of the world’s most important challenges? Remarkable. We are currently looking for a Hot Work Coordinator to join our San Diego Ship Repair team.

Here, we value our workforce, and their well-being. We prioritize safety, work life balance, and offer competitive benefits. Whether it's a flexible work schedule or career development opportunities, you'll find it with us.   Make a difference doing work you can be proud of, challenged, and part of a team that shares a passion of helping to protect our nation. 

As a Hot Work Coordinator, you will:

  • Receive, review, and coordinate each hot work authorization form submitted by each Repair Activity (RA), no later than 1230, for next day’s work.
  • Prioritize allocation of hot work authorization forms for each shift based on the Integrated Production Schedule.
  • Complete a Hot Work Log for each approved hot work authorization form and sign after verifying with the PAI/Hot Work Supervisor that hot work is ready to commence and after hot work has ended.
  • Conduct a hot work start / end verification; a face-to-face meeting between the HWC and Permit Authorization Individual (PAI)/Hot Work Supervisor. The face to face will take place where the hot work log is located, typically onboard a navy vessel.
  • Meet daily, when hot work is scheduled with each designated representative from each RA, the Commanding Officer's designated representative, and the SUPERVISOR to eliminate each hot work conflict, and to advise the SUPERVISOR of each hot work problem that could impact the RA's or any ship's work operation.
  • Participate in each Fire Safety Council (FSC) meeting when needed to support adjudicating each request for deviation.
  • Submit each hot work authorization form to the Commanding Officer's designated representative no later than 1400 each day.
  • Ensure each hot work authorization form revision submitted by the cognizant RA is processed prior to proceeding with the work necessitating the revision to the hot work authorization form.
  • Responsible for tracking the amount of hot work authorization forms submitted to ensure total amount of permits does not exceed each parameter identified in procedures.
  • Responsible for submitting a weekly hot work report in approved transferable media that will be reviewed during the weekly production meeting. The report must include:
  • Daily recap of the number of hot work authorization forms submitted, number of hot work authorization forms executed, percent of hot work authorization forms executed compared to submitted, and reason (i.e. excess form submitted, lack of material/equipment or personnel, weather, reprioritization of personnel, change in gas‐free status) for each hot work authorization form not executed.
  • Two‐week forecast of planned hot work to include the date, shift, work item number, and location of hot work.
  • The HWC would need to understand the IPS and what the other Ship Superintendents are working on daily to ensure hot work permits are not being authorized during any event to where hot work would be secured (ammo transfer, fuel transfer, etc).
  • The HWC shall deconflict and issues/discrepancies with each hot work permit to the Hot Work Supervisor and Ships Management Team if required while on the deckplate or in the office.
  • The HWC is required to discuss daily any issues/concerns regarding hot work to the Supervisor and Ships Force. For each hot work permit not approved under any circumstance may result in the delay of the projects schedule; thus impacts budget/revenue of the project
  • The HWC's job is extremely vital on each project, The HWC will be the single source of approving/disapproving hot work permits. Safety is the number one priority for the HWC; the HWC shall be fully involved in each permit by reviewing for accuracy.

Required Education, Experience, & Skills

  • High School Diploma
  • 2 years of related experience.
  • Knowledge of Hot Work Procedure.
  • Able to review each submitted permit for clarity and what to look for on a permit (adjacent spaces, type of hot work, etc).
  • Understand the IPS and what the other Ship Superintendents are working on daily to ensure hot work permits are not being authorized during any event to where hot work would be secured (ammo transfer, fuel transfer, etc).
  • Ability to deconflict and issues/discrepancies with each hot work permit to the Hot Work Supervisor and Ships Management Team if required while on the deckplate or in the office.
  • Discuss daily any issues/concerns regarding hot work to the Supervisor and Ships Force. For each hot work permit not approved under any circumstance may result in the delay of the projects schedule; thus impacts budget/revenue of the project
  • Acts as the single source of approving/disapproving hot work permits. Safety is the number one priority for the HWC; the HWC shall be fully involved in each permit by reviewing for accuracy.
  • Excellent communication skills to be able to speak in front of a large audience daily.



Pay Information
Full-Time Salary Range: $46090 - $73700

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Platforms & Services BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.

The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and naval ship repair…just to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.

Our Commitment to Diversity, Equity, and Inclusion:
At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.

Additional Information

Who We Are

You're used to protecting what matters most.

Throughout your career in the military, you've been dedicated to improving security, defending freedom and making the world a safer place. Now you can continue that commitment through cyber operations, intelligence analysis, and building combat vehicles and electronic systems. We’re proud to provide solutions and services that advance the strength and security of America and our allies – and we’re honored to offer an environment where veterans and reservists can continue doing mission-centered work. In all that we do, we are guided by our company values – trusted, innovative and bold – understanding that it’s not just what we do, but how we do it that underpins our success.
+ The Organization

Our team has the privilege and the responsibility of knowing that the work we do really matters. Our work is vital to the armed forces personnel and major corporations who rely on us to protect, equip and support them where it counts; to the security and prosperity of the nations we serve; to our skilled and talented people; to the local communities where we are based; and to the wider community who invest in, supply and engage with us. At BAE Systems, everyone can make a difference.

+ The Culture

We believe that a diverse workforce inspires creativity and drives innovation. We respect and value the huge variety of skills, abilities and perspectives that our people bring to our business. We celebrate our differences and aim to recruit and develop talent from all backgrounds, championing the strength that a truly inclusive and collaborative workplace gives to our company culture and performance.

+ The Work

Enjoy a flexible environment that values your work-life balance and helps you perform at your best.

+ The Opportunity

On the job training, leadership programs, collaboration with leading experts – excellence is built into your career development whether you are just starting out as an apprentice or are an experienced professional.

+ The People

We’re united by trust, camaraderie and a shared ambition to lead the world in our field. It helps that we’re nice people too.

+ The Reward

See your contribution, making real change as breakthrough technology and intelligence solutions reshape the landscape for our customers.

What We Offer

+ Warrior Integration Program (Est. 2008)

This program was created to assist in the employment, transition, education, and development of wounded warriors. Through mentoring, partnership, education, and leadership, we vow to serve our veterans in the same manner they served our country. WIP provides mission-centered work that gives wounded warriors the opportunity to contribute, providing a path for career progression.

+ Camo to Corporate (Est. 2013)

Camo to Corporate underpins all of our military recruiting and veteran efforts. We participate in annual career workshops and partner with VA employment reps to identify opportunities for vets at BAE Systems. We’re also proud members of Joining Forces, the Veteran Jobs Mission and Hiring our Heroes - initiatives focused on helping vets and their spouses find meaningful careers.

Perks & Benefits

  • Veterans Support Network
    Veterans Support Network +-

    The mission of the Veterans Support Network is to help connect former service members, active duty members, reservists and those who are supportive of the Armed Services.

  • Health & Wellness
    Health & Wellness +-

    We offer medical plans that take great care of you and your family’s health and well-being. These include medical plans, prescription drugs, dental and vision, along with incentive programs and health saving and spending accounts.

  • Time Away From Work
    Time Away From Work +-

    Paid Time Off (PTO) provides you with paid time away from work that you can use for vacation, personal time, personal illness, or to care for dependents. You can accumulate up to a maximum of 400 PTO hours.

  • Military Leave
    Military Leave +-

    Full-time and part-time employees who serve in the military reserves are eligible to take paid and unpaid leaves of absence to perform military duty.

  • Employee Assistance Program
    Employee Assistance Program +-

    The EAP offers confidential support to manage personal issues, such as stress, family issues, and substance abuse.

  • Employee Discount Programs
    Employee Discount Programs +-

    BAE Systems partners with Beneplace to offer exclusive discounts on a variety of products and services.

  • Tuition Reimbursement
    Tuition Reimbursement +-

    Lifelong employee learning is critical to both your personal growth and that of BAE Systems as a trusted, innovative, and bold organization. That’s why we offer a tuition reimbursement program, so you can pursue advanced education to help further your career.

  • Adoption Assistance
    Adoption Assistance +-

    You can be reimbursed up to $4,000 for qualified adoption expenses through the Adoption Assistance program.

  • Financial Wellness
    Financial Wellness +-

    Plan for today, save for tomorrow. Our programs support your goals at every stage of life. These programs include 401(k) savings plans, life and accident insurance, disability coverage, home, auto, and pet insurance and legal planning.

Our Partners

G.I Jobs Hiring Our Heroes Veterans Job Mission Joining Forces Soldier for Life American Association of People with Disabilities

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