Executive Assistant

Job Description What’s it like to work at BAE Systems? In a word, Remarkable! BAE Systems, Inc. is seeking an experienced administrative professional with obsessive attention to detail and excellent communication skills to provide support to the Senior Vice President of Strategy and Planning (SVP, S&P) and limited staff. This position will act as the administrative focal point for the SVP, S&P and will be responsible for providing analytical and specialized administrative support for a variety of duties and tasks, as well as day-to-day coordination of the SVP’s busy schedule. In this role, you will work on assignments that are complex in nature where independent action and a high degree of initiative are required in resolving problems and developing recommendations. Additional responsibilities and opportunities exist to support and lead critical projects with other S&P Leadership Team members.

This position allows for a hybrid remote work schedule, requiring, on average, 3 days per week onsite.

Primary duties and responsibilities:

• Support the SVP and limited staff as the administrative focal point;
• Maintain the SVP calendar, arrange meetings and appointments. Maintain and track meeting action items through completion;
• Manage communications with senior level internal and external customers. Maintain a variety of soft and hard copy records/files that involve company private data that if revealed would be detrimental to the company’s interests;
• Coordinate, facilitate and provide support for various conferences, meetings and events with a high degree of tact and diplomacy. Manage tele-conference and Web-Ex connections. Handle the catering for meetings and events. Coordinate highly visible meetings and support international guests during these meetings;
• Maintain office supplies that are essential for successful operation for the SVP. Perform general administrative duties including but not limited to: typing, copying, collating, stapling, preparing packages for delivery, filing, recordkeeping, and data entry;
• Lead and assist with critical projects as a member of the leadership team. Create PowerPoint presentations with embedded excel for quarterly business meetings and others documents as required. Support metrics analysis, web maintenance and SharePoint coordination;
• Coordinate extensive domestic and international travel for the SVP/s. Manage travel arrangements, expense reporting and procurement card reconciliation;
• Manage all aspects of receiving and screening all forms of communication as required;
• Other duties as requested.

Required Education, Experience, & Skills

• High school diploma or equivalent with 5 years of related experience;
• Bachelor’s degree may replace the experience requirement;
• Ability to organize a daily workload by priorities;
• Must have a proactive approach to problem-solving with strong decision-making skills;
• Ability to independently develop solutions;
• Strong organizational and follow up skills;
• Professional level verbal and written communications skills;
• Advanced level proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook.
• Ability to manage complex calendars;
• Experience facilitating executive travel and organizing small to medium size events;
• General knowledge of computer hardware and office equipment.

Preferred Education, Experience, & Skills

• Administrative/business school or associate's degree;
• Certified administrative professional;
• Formal training in Microsoft Office Suite to include Outlook;
• 10 plus years of related experience.

Pay Information
Full-Time Salary Range: $69520 - $111210

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems, Inc.BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.

Our Commitment to Diversity, Equity, and Inclusion:
At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.