Executive Assistant Job
Job Description Job Attributes+
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Job ID
105561BR
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Job Location
Falls Church, VA 22042, US
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Job Category
Other Professionals
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Job Type
Full-Time
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Clearance Level
None
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Career Level
Experienced
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Travel
<10%
Job Description What’s it like to work at BAE Systems? In a word, Remarkable! BAE Systems, Inc. is seeking an experienced administrative professional with obsessive attention to detail and excellent communication skills to provide support to the Senior Vice President of Strategy and Planning (SVP, S&P) and limited staff. This position will act as the administrative focal point for the SVP, S&P and will be responsible for providing analytical and specialized administrative support for a variety of duties and tasks, as well as day-to-day coordination of the SVP’s busy schedule. In this role, you will work on assignments that are complex in nature where independent action and a high degree of initiative are required in resolving problems and developing recommendations. Additional responsibilities and opportunities exist to support and lead critical projects with other S&P Leadership Team members.
This position allows for a hybrid remote work schedule, requiring, on average, 3 days per week onsite.
Primary duties and responsibilities:
- Support the SVP and limited staff as the administrative focal point;
- Maintain the SVP calendar, arrange meetings and appointments. Maintain and track meeting action items through completion;
- Manage communications with senior level internal and external customers. Maintain a variety of soft and hard copy records/files that involve company private data that if revealed would be detrimental to the company’s interests;
- Coordinate, facilitate and provide support for various conferences, meetings and events with a high degree of tact and diplomacy. Manage tele-conference and Web-Ex connections. Handle the catering for meetings and events. Coordinate highly visible meetings and support international guests during these meetings;
- Maintain office supplies that are essential for successful operation for the SVP. Perform general administrative duties including but not limited to: typing, copying, collating, stapling, preparing packages for delivery, filing, recordkeeping, and data entry;
- Lead and assist with critical projects as a member of the leadership team. Create PowerPoint presentations with embedded excel for quarterly business meetings and others documents as required. Support metrics analysis, web maintenance and SharePoint coordination;
- Coordinate extensive domestic and international travel for the SVP/s. Manage travel arrangements, expense reporting and procurement card reconciliation;
- Manage all aspects of receiving and screening all forms of communication as required;
- Other duties as requested.
Required Education, Experience, & Skills
- High school diploma or equivalent with 5 years of related experience;
- Bachelor’s degree may replace the experience requirement;
- Ability to organize a daily workload by priorities;
- Must have a proactive approach to problem-solving with strong decision-making skills;
- Ability to independently develop solutions;
- Strong organizational and follow up skills;
- Professional level verbal and written communications skills;
- Advanced level proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook.
- Ability to manage complex calendars;
- Experience facilitating executive travel and organizing small to medium size events;
- General knowledge of computer hardware and office equipment.
Preferred Education, Experience, & Skills
- Administrative/business school or associate's degree;
- Certified administrative professional;
- Formal training in Microsoft Office Suite to include Outlook;
- 10 plus years of related experience.
Pay Information
Full-Time Salary Range: $69520 - $111210
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems, Inc.BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.
Our Commitment to Diversity, Equity, and Inclusion:
At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.
Additional Information
Who We Are
You're used to protecting what matters most.
Our team has the privilege and the responsibility of knowing that the work we do really matters. Our work is vital to the armed forces personnel and major corporations who rely on us to protect, equip and support them where it counts; to the security and prosperity of the nations we serve; to our skilled and talented people; to the local communities where we are based; and to the wider community who invest in, supply and engage with us. At BAE Systems, everyone can make a difference.
We believe that a diverse workforce inspires creativity and drives innovation. We respect and value the huge variety of skills, abilities and perspectives that our people bring to our business. We celebrate our differences and aim to recruit and develop talent from all backgrounds, championing the strength that a truly inclusive and collaborative workplace gives to our company culture and performance.
Enjoy a flexible environment that values your work-life balance and helps you perform at your best.
On the job training, leadership programs, collaboration with leading experts – excellence is built into your career development whether you are just starting out as an apprentice or are an experienced professional.
We’re united by trust, camaraderie and a shared ambition to lead the world in our field. It helps that we’re nice people too.
See your contribution, making real change as breakthrough technology and intelligence solutions reshape the landscape for our customers.
What We Offer
+ Warrior Integration Program (Est. 2008)This program was created to assist in the employment, transition, education, and development of wounded warriors. Through mentoring, partnership, education, and leadership, we vow to serve our veterans in the same manner they served our country. WIP provides mission-centered work that gives wounded warriors the opportunity to contribute, providing a path for career progression.
Camo to Corporate underpins all of our military recruiting and veteran efforts. We participate in annual career workshops and partner with VA employment reps to identify opportunities for vets at BAE Systems. We’re also proud members of Joining Forces, the Veteran Jobs Mission and Hiring our Heroes - initiatives focused on helping vets and their spouses find meaningful careers.