Executive Administrative Assistant

Job Description What's it like working for and innovative defense company whose products protect those who protect us? Rewarding!

We are seeking a highly skilled and experienced Executive Administrative Support Specialist to provide exceptional support to senior leaders within our Precision Guidance & Sensing Solutions (PGSS) Business Area. As a key member of our administrative team, you will be responsible for delivering high-level administrative support, leveraging advanced technical capabilities to drive business efficiency and effectiveness. This role requires a strong ability to work independently, think critically, and provide strategic support to our leadership team.

Key Responsibilities:

• Provide expert-level administrative support to multiple senior leaders, including calendar management, travel coordination, meeting scheduling, meeting support and expense reporting
• Develop and implement effective administrative processes and procedures to enhance business operations and productivity
• Utilize advanced technical skills to create complex reports, presentations, and correspondence, including data analysis and visualization
• Serve as a liaison between senior leaders, teams, and stakeholders, ensuring seamless communication and coordination
• Manage and maintain highly confidential and sensitive information, demonstrating discretion and professionalism
• Coordinate and execute high-profile events, meetings, and conferences, both on and off-site
• Leverage cutting-edge collaboration tools like MS Teams, SharePoint, and more to create a seamless and connected team experience.
• Maintain advanced-level proficiency in MS Office, including Teams, Outlook, Word, Excel, PowerPoint, and other software applications
• Analyze and recommend process improvements, implementing changes to drive efficiency and effectiveness
• Collaborate with cross-functional teams to achieve business objectives, providing administrative support and guidance as needed

Required Education, Experience, & Skills

• High School Diploma or equivalent
• Minimum 5 years of experience in executive-level administrative support, preferably in a defense or aerospace industry setting
• Advanced technical skills in MS Office, including expertise in Word, Excel, PowerPoint, and Outlook
• Proven ability to work independently, think critically, and provide strategic support to senior leaders
• Excellent written and verbal communication skills, with the ability to craft complex reports and presentations
• Strong analytical and problem-solving skills, with the ability to analyze data and make recommendations
• Highly organized and detail-oriented, with the ability to prioritize tasks and manage multiple projects simultaneously
• Experience working in a fast-paced, agile team environment and collaborating with cross-functional groups and individuals.
• Strong self-starting and self-closing skills, with a positive attitude and enthusiasm.
• Proactive and adaptable, with a focus on building effective working relationships and creating a positive work environment.
• Ability to maintain confidentiality and handle sensitive information with discretion

Preferred Education, Experience, & Skills

• Advanced degree in Business Administration, Communications, or a related field
• 7+ years of experience in executive-level administrative support, preferably in a defense or aerospace industry setting
• Expertise in database management, data analysis, and visualization tools
• Experience with project management software and tools, such as Asana, Trello, or MS Project
• Certification in administrative professionals, such as CAP or OM
• Experience working with senior leaders, including CEOs, CFOs, and other executive-level personnel
• Familiarity with defense and aerospace industry protocols, procedures, and regulations

Pay Information
Full-Time Salary Range: $54220 - $86752

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Electronic Systems BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems’ game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere – from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact – for our customers and the communities we serve.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.