Business Ops Program Administrator

Job Description

BAE Systems is seeking experienced Business Operations-Program Administrators to join a challenging, dynamic, and rewarding contract within the Intel Community. These positions require an active Security Clearance. The successful candidates will work well in team environments, but also be capable of operating independently with minimal supervision. Candidates will be expected to effectively interact and communicate with personnel within the organization, and have exceptional management, communication, and interpersonal skills. We are looking for an experienced Program Administrator, well versed in staffing large contracts. This is a fast paced, challenging, and career-rewarding experience to assist in providing top talent and solutions on one of the most complex and high-profile programs within the IC.

Daily responsibilities may include:

• Reviewing and vetting partner company candidate submissions
• Ensuring communications with partner companies are maintained
• Setting up interviews with partner candidates and project managers
• Coordinating with finance and subcontracts teams regarding incoming resources (SPWFs, charge code changes and set up and CLIN changes)
• Sending new hire reporting instructions and coordinating program New Hire orientation
• Coordinating security clearance paperwork, scanning, faxing, emailing
• Gathering, inputting, and retrieving electronic data; maintaining files and folders
• Coordinating with PMO to collect and update input for contract deliverables
• Researching and analyzing information and data to prepare reports, presentations, and papers
• Scheduling and coordinating meetings, calendars, and events
• Facilitating program review meetings
• Preparing routine correspondence in accordance with government standards
• Ordering supplies and maintaining inventory for PMO
• Other administrative duties, as assigned

Required Education, Experience, & Skills

• Three (3) years' relevant experience, especially working on contracts within the Intelligence Community
• Bachelor's Degree from an accredited college or university, or five (5) years of related experience
• Proven track record working in fast-paced environments and successfully managing multiple projects within required timeframes
• Experience providing general or specialized administrative support to various offices and programs
• The ability to clearly communicate and collaborate with multidisciplinary teams
• Experience in documentation planning and support, project administration, program management support, scheduling, mail services, records, and data input
• Proficiency in writing, editing, and proofreading
• The ability to research and extract relevant data
• Proficiency in Microsoft Office products (Outlook, Word, Excel, PowerPoint, and Publisher)
• Ability to work independently
• Ability to travel locally within the Dulles corridor
• Experience supporting the government
• Desire to receive constructive feedback to improve oneself​​​​​​​

Preferred Education, Experience, & Skills

• Experience working within the Intel Community, especially supporting operations
• Ability to establish effective working relationships with corporate leaders, Customers, managers, peers, and candidates
• Be results-driven, self-motivated, and able to prioritize tasks as mission needs shift
• Experience organizing events such as networking, hiring, and retention events
• Experience working on BAE Systems’ programs and a solid understanding of BAE Systems’ internal policies and procedures
• Familiarity with BAE Systems’ business/program review requirements
• Familiarity with staffing and subcontracting processes
• Familiarity with contract support

Pay Information
Full-Time Salary Range: $99410 - $168997

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Intelligence & Security BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.

Intelligence & Security (I&S), based in McLean, Virginia, designs and delivers advanced defense, intelligence, and security solutions that support the important missions of our customers. Our pride and dedication shows in everything we do—from intelligence analysis, cyber operations and IT expertise to systems development, systems integration, and operations and maintenance services. Knowing that our work enables the U.S. military and government to recognize, manage and defeat threats inspires us to push ourselves and our technologies to new levels.